ROLE DESCRIPTION

You will work with the Head of Procurement and Vendor management to ensure we optimise our procurement processes and secure excellent value and service for all IT and non-IT Products and Services in our locations in London, Dublin and Bermuda. As a liaison between vendors, internal business teams and the Procurement function you will be responsible translating and communicating across the organisation to make sure we achieve valued business outcomes in a robust and compliant manner. This is a dynamic and fast paced environment where attention to detail and timely delivery of clear and meaningful successful outcomes is the key measure on which you will be assessed. 50% of the role will be concerned with IT but this role also includes non-IT areas and is growing to become a company wide function. The successful candidate will be expected to be a self starter who can evidence taking the initiative in driving improved outcomes, cost saving and financial management, with strong operational understanding of technology and finance. The company culture is office based as we are stronger and better when we are together - the expectation is 5 days in the office is the norm.

MAIN RESPONSIBILITIES

• Procurement Management - Operate end-to-end procurement processes for IT Products and Services, both physical and digital and non-IT procurement, including renewals and sourcing new requirements.
• Defining and maintaining sourcing strategies for individual category areas.
• Identify saving opportunities and negotiate to secure optimum pricing
• Operate supplier relationships, supply chain risk & contracts
• Establish an excellent working relationship across business teams to ensure procurement processes are seen as a critical part of our day-to-day success
• Support, development & maintenance of procurement policies & processes, working closely with IT, Finance, Legal and Compliance teams as needed
• Ability to run RFI, RFQ, RFP and related processes from inception to completion
• Strong negotiation skills to secure maximum value
• Work closely with legal to ensure contracts are as advantageous as possible and in accordance with necessary laws in our different jurisdictions
• Manage objectives for procurement & vendor management in line with the overall group planning
• Collaboration & Communication - Provide procurement advice & guidance across business units
• Data analysis on consumption, validating services offered and procured are aligned with the business need.
• Control, analysis & reporting of expenditure, savings & performance of suppliers
• Ensure requirements of the Auditors are met on a timely basis

QUALIFICATIONS & EXPERIENCE

• Relevant degree and minimum 3 years' experience in procurement and vendor management in a regulated environment, with solid knowledge of procurement and vendor engagement.
• Practical experience in procurement activities including processes, planning & data gathering.
• Experience finding, qualifying & shortlisting vendors, creating SOWs, vendor proposal evaluation, pricing and T&C negotiation, supplier selection, contract term preparation.
• Good understanding of vendors and resellers policies, practices and standard contract terms
• Negotiation skills, both in terms of supplier negotiation and agreeing renewal strategies with internal businesses
• Track record in leading delivery of procurement results through structured planned approach including governance, quality assurance & compliance.
• Managing risks, issues, deadlines, dependencies and provision of up to date reports at any time.
• Contributing to a supportive and rewarding working environment that aligns with the company culture as well as having a sense of ownership, accountability and excellence. This includes ability to work in a team environment and autonomously.
• Ability to develop a thorough understanding of our industry, products and services quickly.
• Continual focus on long term effectiveness, simplicity of processes and appropriate controls
• Be fully comfortable with rapid change and fast pace of business. Able to deliver objectives assigned to you with a strong sense of urgency.
• Strong prioritisation, budget management, reporting, tracking costs, process efficiency, work in progress etc.
• Foresee and communicate potential problems before they arise,
• Strong communication skills, both oral and written with proven ability to influence change. You should be able to communicate clearly and with purpose, working effectively with team members and stakeholders across the organisation.
• Leading by example in terms of our company culture and values