Legal Executive Assistant

Overview

A highly regarded international professional services organization is seeking an experienced Legal Executive Assistant to provide strategic administrative support to senior attorneys and firm leadership. This role is ideal for a proactive, polished professional who excels in a fast-paced environment, builds strong working relationships, and can anticipate needs with minimal direction.

The successful candidate will serve as a trusted business partner, helping attorneys manage priorities, maintain client relationships, and navigate complex schedules while leveraging technology and modern productivity tools to maximize efficiency.

Key Responsibilities

Executive & Attorney Support

• Develop strong working relationships with assigned attorneys and gain a thorough understanding of their practices, clients, and business objectives.
• Manage competing priorities, maintain confidentiality, and handle sensitive matters with professionalism and discretion.
• Anticipate attorney needs and proactively coordinate activities to ensure matters move forward efficiently.
• Serve as a primary point of contact for internal and external stakeholders, maintaining a high level of responsiveness and client service.
• Collaborate with administrative team members to ensure seamless coverage and continuity of support.

Client & Relationship Management

• Assist with maintaining client contact information and relationship data.
• Support business development efforts through coordination of meetings, events, communications, and client-facing materials.
• Maintain professional interactions with clients, vendors, and industry contacts on behalf of attorneys.

Research & Administrative Coordination

• Conduct research and gather information from a variety of sources to support legal, operational, and business development initiatives.
• Coordinate administrative tasks and ensure attorneys remain focused on high-value legal and client-facing work.
• Identify opportunities to improve processes and increase efficiency across daily workflows.

Technology & Productivity Tools

• Utilize AI-enabled and other technology solutions to streamline administrative processes.
• Manage email communications, calendars, and document organization systems.
• Maintain electronic records and ensure information is properly stored and accessible.
• Leverage advanced Microsoft Office skills to support document production, reporting, scheduling, and presentations.

Billing & Financial Administration

• Assist with expense reporting and reimbursement processes.
• Monitor timekeeping and support attorneys in meeting billing and administrative deadlines.
• Coordinate with finance and billing teams to facilitate invoice review, revisions, and client billing activities.

Project & Meeting Management

• Draft, edit, format, and proofread a variety of business and legal documents.
• Coordinate internal and external meetings, including scheduling, logistics, and technology support.
• Arrange domestic and international travel, prepare itineraries, and manage travel-related needs.
• Support special projects and initiatives as assigned.

Professional Development

• Participate in training programs, team meetings, and knowledge-sharing initiatives.
• Maintain proficiency in office technology and stay informed about emerging productivity tools and best practices.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience preferred.
• Minimum of five years of executive or legal administrative support experience, ideally within a law firm, consulting firm, financial services organization, or other professional services environment.
• Experience supporting senior-level professionals in a high-performance setting.
• Demonstrated ability to utilize technology and AI-powered tools to improve efficiency and workflow management.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to delivering high-quality work.
• Strong judgment, discretion, and problem-solving abilities.
• Ability to work independently while collaborating effectively with attorneys, clients, and colleagues.

Work Environment

This position follows a hybrid work arrangement that combines in-office collaboration with remote flexibility. Regular in-office attendance is required to support team collaboration, client service, and business operations.