A prestigious international law firm is seeking an experienced Legal Executive Assistant to provide high-level support to a group of attorneys in a fast-paced, collaborative environment. This role serves as a trusted business partner, managing complex calendars, coordinating travel, overseeing billing activities, preparing legal and business documents, and acting as a key point of contact for clients and internal stakeholders.
The ideal candidate is proactive, highly organized, and thrives in a deadline-driven environment. Success in this position requires exceptional communication skills, strong attention to detail, sound judgement, and the ability to anticipate attorney needs while managing multiple competing priorities.
This is an excellent opportunity for an experienced legal support professional who enjoys working alongside accomplished attorneys in a sophisticated, team-oriented law firm environment.
Responsibilities
- Provide comprehensive executive and administrative support to assigned attorneys.
- Manage complex calendars across multiple time zones and coordinate internal and external meetings.
- Arrange domestic and international travel, including itineraries, accommodations, and transportation.
- Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
- Maintain organized electronic filing systems and manage confidential information with discretion.
- Coordinate client communications and serve as a primary point of contact for administrative matters.
- Prepare and submit expense reports while assisting attorneys with time entry and billing deadlines.
- Partner with billing professionals to facilitate invoice review and timely client billing.
- Utilize Microsoft Excel to prepare reports and track administrative data.
- Collaborate with administrative colleagues and business services teams to ensure seamless support.
- Assist with special projects and other administrative initiatives as needed.
Qualifications
- 5+ years of Legal Executive Assistant or Legal Administrative Assistant experience within a law firm or professional services environment.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Experience supporting multiple attorneys and balancing competing priorities.
- Demonstrated ability to exercise discretion and maintain confidentiality.
- Professional demeanor with outstanding client service and interpersonal skills.
- Proactive, detail-oriented, and able to work independently in a fast-paced environment.
