Contract Review and Management

Objective

To maintain reliable and up-to-date contract records by assessing changes made to existing cash pool agreements and ensuring that all relevant contractual information is correctly reflected in the contract management system.

Assignment Overview

The initial contractual details of the cash pool agreements have already been documented in a contract management system. Since the agreements were originally signed, further contractual documents may have introduced changes to the terms and conditions.

These documents may include individual amendments or revised agreements that replace the original contract. The assignment involves examining the available documentation, determining which changes are relevant to the information stored in the system, and ensuring that the contract records reflect the latest applicable terms.

Main Activities

1. Assess the Existing Documentation

Review the contract information already available in the system and establish which additional documents relate to each cash pool agreement.

2. Examine Contractual Changes

Compare the original agreements with subsequent documentation to identify changes that affect the recorded contract details. Distinguish between amendments that require an update and those that do not affect the information maintained in the system.

3. Process the Relevant Documents

Add the applicable documents to the corresponding contract files and amend the existing records where necessary. Ensure that any changes to the contractual information are accurately reflected in the relevant data fields.

4. Conduct Quality Checks

Review the completed records against the underlying documents to verify their accuracy and completeness. Highlight any conflicting information, missing details or issues that require additional input.

Approach to Contract Updates

The work involves two complementary activities:

• Document assessment: Analyse the contractual documentation to establish the nature and scope of any changes.
• Data maintenance: Incorporate the relevant documents into the contract records and revise the associated information accordingly.

Deliverables

The assignment should result in contract records that accurately represent the applicable terms of each cash pool agreement. Relevant supporting documents should be included, updated information should be consistent with the contractual documentation, and any outstanding issues should be documented for follow-up.

Guiding Principles

• Document-based decisions: All changes must be supported by the available contractual documentation.
• Standardised processing: Follow a consistent method when assessing and updating individual contract files.
• Clear documentation: Ensure that changes can be traced back to the relevant contractual documents.
• Careful handling of uncertainties: Record and escalate unclear or inconsistent information without making assumptions or drawing conclusions beyond the available evidence.

Education and Experience

• A master’s degree in law.
• One to three years of experience in a legal support, contract management or related position.
• Familiarity with contract documentation, agreement review or contract lifecycle management is an advantage.

Working Hours

36 hours per week.

interested: call me on: 020 808 13 43 or email me on: [email protected]